How to get started with Power Apps (A helpful guide for PowerApps for beginners)

Are you a beginner in Power Apps? Want to know how to create your first Power Apps app? Read this complete tutorial on how to get started with Power Apps? This is a complete tutorial on PowerApps for beginners.

Here we will discuss:

  • What is Microsoft Power Apps
  • How to get started with Power Apps?
  • Various Power Apps licensing options
  • Power Apps capacity limits
  • Advantages of Microsoft Power Apps
  • Create your first App in Power Apps
  • Is PowerApps included in Office 365 E3
  • Is PowerApps free?

Introduction to Microsoft Power Apps

  • Power Apps is a service-based application that is used to develop some custom business apps for your organization. It is also known as a low code tool that users can use to build an app quickly using Power Apps.
  • Power Apps helps to build applications that connect to several data sources in various online and on-premises as Office 365, SharePoint, Excel, SQL Server, Microsoft Azure, Dynamic 365, JIRA, OneDrive, Power BI, and so on.
  • Also, it helps to connect the external data sources directly inside the app. Once your app is ready, you can publish it and share it with your team members in your organization.
  • By using Power Apps, you can easily and quickly build your business apps which is responsive in designs. This app is user-friendly and works in any Browser (Microsoft IE11, Google Chrome, and Microsoft Edge) and any mobile device like phone or tablet.

How to get started with Power Apps

In Power Apps, we can create three types of Apps:

  1. Canvas App: In this case, you will start with UI, even we can create a canvas blank app and connect with more than 200 data sources. This is really easy to create a canvas app in Power Apps using SharePoint list or even from an Excel file. We can create an app for mobile or tablet or for the web. We can easily customize a Power Apps canvas app by using various controls in Power Apps.
  2. Model-driven app: A model-driven Power Apps app start with your business data and process in Dataverse to model forms, views, etc.
  3. Portal: Power Apps portal apps will help us to create external-facing websites where your external users can sign in with various sign-in options. Even users can browse content anonymously.

We can start creating Power Apps from https://make.powerapps.com/.

What are the advantages of using PowerApps?

Below are some Power Apps advantages as:

Easy to create apps using PowerApps

A user can easily create an app without using the code, simply by drag and drop. Whether you are creating a mobile app, a browser app, or any desktop app, Power Apps helps make the app simple and quick.

Connect to various data sources

  • Connect to the Data Sources is the biggest advantage of using Power Apps. Power Apps provides many connectors to easily connect to standard data services. Some of the connectors are SharePoint, OneDrive for Business, Dynamic 365, Salesforce, and so on.
  • Once you will go to the Connections section and click on a new connection, then you can see all the connectors will be available.
Advantages of using PowerApps
Powerapps Standard Connectors

Mobile Ready Apps

Power Apps allows you to build an app by using your Mobile device (iPhone or Android device). You can create a mobile version with the same data sources and with the same connectors. It is really a good thing which is given by Power Apps.

Low Costs

The main advantage of Power Apps is the Low cost. You can subscribe to the basic single plan at $10 per month or $40 per month for an unlimited plan. Where PowerApps is included with many of the Office 365 subscriptions.

Microsoft Flow

Power Apps is fully integrated with Microsoft Flow or Power Automate. You can easily and quickly create a Microsoft Flow for your business needs.

Efficiency

Another benefit of Power Apps is its efficiency. A user can easily create an application directly from the user interface. As it is a drag and drop interface, so via drag and drop, you can use many components and elements to create a new app.

Office 365 Integration

Office 365 Integration is one of the most important features where the Power Apps is fully integrated with Microsoft Flow, Microsoft Power BI, Office 365. These are easily making it easy to transfer the data to and from SharePoint, Excel, or any other Office 365 applications.

Create PowerApps from SharePoint list

Now, let us follow step by step, how to create a Power Apps app from a SharePoint Online list within no time.

It is really simple to create a fully functional app in Power Apps. Follow the below steps:

Step-1: Create a SharePoint Online list

The first thing, we need to do is, create a custom list on a SharePoint Online site. Here I have created an Employees list having 3 columns:

  • Title (First Name)
  • Last Name
  • Address

Step-2: Create an App from SharePoint List

Open the SharePoint list, from the command bar, click on Integrate -> Power Apps -> Create an app like below:

get started with powerapps
get started with powerapps

Then it will ask a name for the App. Provide a Name and click on the Create button.

how to get started with powerapps
how to get started with powerapps

It will take a few seconds, create the app and will open the Power Apps app in the browser.

Step-3: Power Apps is ready to preview

Yes, you read it right! The Power Apps app is ready to preview. Microsoft created a fully functional app for us in just 3 clicks.

In the browser, you can see the Power Apps app in the designer like below:

Here you can see, by default the below screens has been created:

  • BrowseScreen1: In the browse screen, we can see all the items. If you have items in the SharePoint list, it will display the items as well. Here you can search for items also. It is like the List view page.
  • DetailsScreen1: This screen will be used to display individual items and it acts like the Display form of a SharePoint list.
  • EditScreen1: This screen will be used to insert and update an item in the Power Apps app.
how to get started with power apps
Get started with power apps

Step-4: Preview the Power Apps App

Now, it is time we can preview the Power Apps app and test the functionality. From the top right corner, click on the Preview button to preview the app in the browser.

Preview power apps app
Preview power apps app

Step-5: Test the Power Apps app

When you will click on the Preview button, it will open the app in the browser in the mobile layout. To add an item to the app, click on the + icon.

Power apps preview the app
Power apps preview the app

It will open the New form and you can enter the details and click on the tick icon to Save the item.

powerapps for beginners
Power Apps app add item

Once you save an item, it will navigate to the browse screen and you can see the item as well.

create app in power apps
create app in power apps

If you will open the SharePoint list, you can see the item added into the SharePoint list.

create an app in power apps
create an app in power apps

When you click on the arrow, it will open the Details screen and display the particular item.

Power apps display form
Power apps display form

Here click on the Edit icon, which will open the Edit form and prepopulate the values like below:

Power Apps Edit screen
Power Apps Edit screen

Update item and then click on the tick mark, it will save the item and will navigate to the Browse screen.

Power Apps browse screen
Power Apps browse screen

If you want to delete an item, then click on the Delete icon like below:

Power apps delete item
Power apps delete item

Once you delete the item, it will navigate to the browse screen, and you will see there is no item in it.

How to delete item in Power apps
Delete item in Power apps

This is how to insert, update, delete and view items in Power Apps app.

Step-6:

By default the app is auto saved with the same name that you have given while creating the app.

If you want to save click on Save as -> Choose where you want to save, either Save to Power Apps or Save a copy to my computer. Then provide a name for the app and then click on Save.

Save power apps app
Save power apps app

This is how to save the Power Apps app.

Step-7: View and run the Power Apps App

There are different ways you can see the newly created Power Apps app.

  • Open the SharePoint list, click on Integrate -> Power Apps -> See all apps like below:
view powerapps app
view powerapps app

This will open the Power Apps home page, here click on Apps and you will be able to see all the apps. Click on App to run the app in the browser.

run powerapps app
run powerapps app
  • The other way is to open the https://create.powerapps.com/ URL and then click on Open -> Power Apps -> Then you can see the available apps like below:
run power apps app
run power apps app

This is how to view and run the Power Apps app.

Step-8: Share the Power Apps App

The last things, we will see here, how to share a Power Apps app.

Select the app, then click on the Share icon in the command bar or click on the … and then click on the Share option like below:

share power apps app
share power apps app

Then it will open the Share app page where you can share the app with other users as well as you can add co-owners to the app who can modify the Power Apps app as well.

Here, enter a user name with whom you want to share the app. If you want to make the user a co-owner for the app, then check the check box, Co-owner like below. And then click on the Share button.

set co-owner in power apps app
set co-owner in power apps app

This is how to share a Power Apps app with a user, and you can make a user as co-owner of the Power Apps app.

Microsoft Power Apps Licensing

Coming soon!

Is PowerApps included in Office 365 E3

Is PowerApps included in Office 365 E3? Yes, PowerApps is included in Office 365. Without any additional cost, you can easily build apps by using various non-premium connectors like SharePoint, Excel, OneDrive for Business, SQL Server, Google Drive, etc. But for any premium connectors like Amazon Redshift, DB2, Informix, Oracle Database, PostgreSQL, Salesforce, etc. required a PowerApps license plan like Power Apps per user per app plan ($10) or Power Apps per user unlimited apps plan ($40).

If you see a diamond symbol in the connector, then it is a premium connector. Check out, Power Apps connectors List.

Power Apps connectors
Power Apps connectors

is powerapps free with office 365? Yes, it is free as long as you are using the non-premium connectors. If you wan to use premium connectors then you need to take a Power Apps license plan.

Is PowerApps free

Is PowerApps free? Yes, there are two plans are available and you can use Power Apps for free. Power Apps is free with the Power Apps Developer Plan previously known as the Power Apps Community Plan. PowerApps is also free with the Power Apps Plan Trial (free for 30 days).

You can use for development purpose only, we can not use for production use and the Power Apps trial plan you can use 30 days for production Power Apps applications also.

You may like the following Power Apps tutorials:

Power Apps is known as a low code tool to create apps easily without any developer knowledge. By just doing a few clicks users can build a fully functional app by using a lot of data sources like SharePoint, excel, OneDrive for business, etc.

Power Apps is easy to use and very user-friendly. It is considered as a platform to create business mobile applications within minutes without worrying about the complexity involved in writing cross-platform applications that support iOS, Android, Windows Phone, Windows, and the web.

Here we learned:

  • Introduction to Microsoft Power Apps
  • How to get started with Power Apps
  • What are the advantages of using PowerApps?
  • How to create PowerApps from SharePoint list
  • How to run, share and set co-owner of the Power Apps app
  • Microsoft Power Apps Licensing
  • Is PowerApps included in Office 365 E3
  • Is PowerApps free?
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