How to Use SharePoint Group Calendar Web Part?

Microsoft provides a lot of customized web parts to make your SharePoint site page more attractive. A Group calendar web part can allow the Microsoft 365 group calendar to SharePoint Online.

In this SharePoint Online tutorial, we will learn how to use SharePoint group calendar web part, including the topics below:

  • What is the SharePoint group calendar
  • How to add a group calendar in SharePoint Online
  • How to customize the SharePoint group calendar web part

SharePoint Group Calendar Web Part

  1. We can create a group calendar where members can quickly get the upcoming or past events.
  2. Also, you can directly create a group calendar in Outlook and use it in the SharePoint group calendar web part.
  3. Groups are available only for the SharePoint team site so the group calendar web part works only on the team sites.
  4. By using the group calendar web part, we can easily select the specific group with events and configure how many events are shown per page.

How to Use SharePoint Group Calendar Web Part

Let’s see how to add and use a group calendar web part in SharePoint Online with a simple scenario.

Scenario:

I have a SharePoint Online group calendar web part where I would like to display my “SharePoint Team Meetings” on the SharePoint site home page. The output is shown in the screenshot below.

Output:

How to Add Group Calendar Web Part in SharePoint Online

To achieve it, follow the below steps. Such as:

1. Open your SharePoint with the respective Microsoft credentials. Then, click the Edit icon in the right corner of the Home page.

SharePoint Group Calendar Web Part

2. Next, select the circled + option to add a new web part to the modern site page.

Group Calendar Web Part in SharePoint

3. Then, Search the group calendar -> Select Group calendar web part under the Search results.

Group Calendar Web Part in SharePoint Online

4. Now, we have a Group calendar web part on the site page. If there are no upcoming meetings on your Team calendar, click on the Create a meeting button, as shown below.

How to Use SharePoint Group Calendar Web Part

5. Once you click the “Create a meeting” option, you will be redirected to Outlook, where you can create new events using the “New event” option.

How to Use SharePoint Online Group Calendar Web Part

6. On the New event page, provide the below information. Such as:

  • Add a title: Enter the event name (Monthly Meeting)
  • Invite attendance: Select the team members
  • Select the Period: We can set Time zones and select the date and time for the meeting
  • Search for a room or location: Select the location where the meeting will happen
  • Add a description or attach documents: We can add a description or attach documents
See also  SharePoint Calculated Column Tutorial (11 Examples)

7. Finally, select the group [Marketing] and click on the Send icon as shown below.

How to Use Group Calendar WebPart in SharePoint

8. The screenshot below shows how the group calendar displays all the events in Outlook.

How to Add SharePoint Group Calendar Web Part

9. Now, go to the Group Calendar web part, where we will get the group calendar from Outlook by default, as in the screenshot below.

How to Add SharePoint Online Group Calendar Web Part

10. You can also give the group calendar web part the proper title, [SharePoint Team Meetings].

This way, you can add a group calendar web part in SharePoint Online.

How to Add Group Calendar Web Part in SharePoint

SharePoint Group Calendar Web Part Customization

Let’s see how to edit or customize the SharePoint group calendar web part. To do so, follow the below steps.

1. On the group calendar web part -> Click the Edit icon to select a Microsoft 365 group and display its calendar on your site page.

How to Edit SharePoint Group Calendar Web Part

2. We can also use the Slider to display the Number of events per page (up to 10), as shown below.

Edit SharePoint Group Calendar Web Part

3. Also, the group calendar web part provides two options, i.e., [Upcoming and Past Events], to display the respective events like the one below.

How to Edit Group Calendar Web Part in SharePoint

4. Similarly, select the Sync calendar option to sync with the Microsoft 356 calendar.

This is how we can edit or customize the SharePoint Online Group calendar web part.

How to Edit Group Calendar Web Part in SharePoint Online

Some more SharePoint web parts you may also like:

SharePoint Group Calendar web part is a powerful tool for teams and groups to manage events [upcoming or past events ] and coordinate schedules.

See also  SharePoint Document Management System

I trust this SharePoint tutorial is helpful for you. This tutorial taught us how to add the group calendar web part in SharePoint Online and how to customize the SharePoint group calendar web part.

>