Power BI Report Export to PDF [With 20+ Examples]

This Power BI Tutorial will assist you in converting the Power BI report to PDF if you are unsure how to export the report to PDF. To do this, use the many scenarios listed below under the headings:

1. Power Bi export to pdf
2. Power Bi export to pdf from desktop
3. Power Bi export to pdf from web
4. Power Bi export to pdf all pages
5. Power Bi export to pdf landscape
6. Power Bi export to pdf portrait
7. Power Bi export to pdf fit to page
8. Power Bi export to pdf only one page
9. Power Bi export to pdf a4
10. Power Bi export to pdf only certain pages
11. Power Bi export to pdf margins
12. Power Bi export to the pdf file location
13. Power Bi export to pdf page size
14. Power Bi export to the pdf background image
15. Power Bi export to pdf without slicers
16. Power Bi export map to pdf
17. Power Bi export matrix to pdf
18. Power Bi export to pdf without scrollbars
19. Power Bi export to pdf with filters
20. Power Bi export dashboard to pdf
21. Power Bi export to pdf full table
22. Power Bi couldn’t export to pdf

Power Bi export to pdf

Let us see steps that how we can export the Power BI reports to the Pdf file,

• To create a pdf document file from the Power BI reports, select the File option from the ribbon -> Export -> Export to PDF.

• The exported PDF displays in your browser and is automatically saved in our local system.

This is how to export the Power BI reports to a Pdf file in the Power BI.

Also, read: Power BI Add Calculated Column [With Various Examples]

Power Bi export to pdf from desktop

Let us see how we can export the Power Bi report to the Pdf file from the Power Bi desktop,

• Open the Power BI report pages you want to convert to the Pdf file. In the below screenshot you can see that on the Power Bi desktop there are two pages page 1 and page 2 :

Page 1

Page 2

• Now click on the File -> Export -> Export to PDF as shown below: It will take some time to generate the report to the Pdf file.

• The exported PDF displays in your browser and is automatically saved in our local system.
• Now you can see that the Power Bi report has been generated with both the pages into the Pdf file as displayed below:

Page 1

Page 2

This is how to export the Power Bi report to the Pdf file from the Power Bi desktop.

Check out: Power BI Matrix Multiple Column

Power Bi export to pdf from web

Let us see how we can export the Power BI report to a Pdf file from the Power BI web,

• Initially Login to the Power BI service, and select the Power BI Report you want to convert to a Pdf file.
• Expand the Export option and choose the PDF as shown below:

• In the Export pop-up window, choose the values that you want to export with and if we want to export only the current page then check the only export current page option and select the Export option.

• It will take a few minutes to export the reports to a PDF file on the Power BI web as highlighted below:

• The exported PDF displays in your browser and is automatically saved into the Downloads folder.

This is how to export the Power BI report to a Pdf file from the Power BI web or Power BI service.

Read: How to remove rows in power query editor [With various examples]

Power Bi export to pdf all pages

• By default, when you export the reports from the Power BI desktop or Power BI service, it will generate the PDF file with all the pages.
• For example, if we have two or more which means multiple pages of Power BI reports, then when we try to export the reports to a PDF file. All the report pages will be generated as PDF files except the hidden pages to tabs.

Power Bi export to pdf landscape

Let us see how we can export the Power Bi report page to the Pdf in landscape layout,

• In Power Bi desktop, we cannot directly choose the layout and print the report pages into PDF files. We can only edit and print once the pdf file is downloaded.
• But in the Power Bi service, we can edit and print or save the Power Bi selected page report to a PDF file.

Follow the below-mentioned steps to achieve this:

• Initially Login to the Power BI service, and select the Power BI Page Report you want to convert to the Pdf file.
• Expand the File option and choose the Print this page as shown below:

• To export all the pages in the landscape layout, Now in the Print screen, choose the destination as Microsoft Print to PDF or Save as PDF from the document.
• And in the layout section, choose the layout as Landscape layout, Click on the Print option as highlighted below:

• Here, choose the PDF file location, Enter the File name as a requirement and choose the file type as a PDF document.
• Then click Save, The pdf file will be automatically saved into the Downloads folder.

• The exported PDF displays in your browser with a landscape layout as shown below:

This is how to export the Power Bi report page to the Pdf in landscape layout.

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Power Bi export to pdf portrait

Let us see how we can export the Power Bi report page to the Pdf in portrait layout,

• In Power Bi desktop, we cannot directly choose the layout and print the report pages into PDF files. We can only edit and print once the pdf file is downloaded.
• But in the Power Bi service, we can edit and print or save the Power Bi selected page report to a PDF file.

Follow the below-mentioned steps to achieve this:

• Initially Login to the Power BI service, and select the Power BI Page Report you want to convert to the Pdf file.
• Expand the File option and choose the Print this page as shown below:

• To export all the pages in the portrait layout, Now in the Print screen, choose the destination as Microsoft Print to PDF or Save as PDF from the document.
• And in the layout section, choose the layout as portrait layout, Click on the Print option as highlighted below:

• Here, choose the PDF file location, Enter the File name as a requirement and choose the file type as a PDF document.
• Then click Save, The pdf file will be automatically saved into the Downloads folder.

• The exported PDF displays in your browser with a portrait layout as shown below:

This is how to export the Power Bi report page to the Pdf in portrait layout.

Read: Power BI Compares Two Columns in Different Tables

Power Bi export to pdf fit to page

Let us how we can export the Power Bi report page with fit to page to the PDF file,

• Initially Login to the Power BI service, and select the Report page you want to convert to the Pdf file with the fit-to-page.
• Expand the view option and choose the Fit to page as shown below:

• Now expand the Export option and choose the PDF as shown below:

• In the Export pop-up window, choose the values that you want to export with and if we want to export only the current page then check the only export current page option and select the Export option.

• It will take a few minutes to export the report page to a PDF file, The exported PDF displays in the browser and is automatically saved into the Downloads folder.

This is how to export the Power Bi report page with fit to page to the PDF file.

Read: Power BI Sum Multiple columns

Power Bi export to pdf only one page

Let us see how we can export one Power BI report page to PDF in the Power BI service,

yes, it is possible to export one Specific page report to a PDF file in the Power BI service but not on the Power Bi desktop,

• Log in to the Power BI service, expand the Export option and choose the PDF as shown below:

• To export only one page or a specific page, check or select the only export current page option and select the Export option.

• It will take a few minutes to export the selected or specified report page to a PDF file, The exported PDF opens in the browser and is automatically saved into the Downloads folder.

• This is how to export one Power BI report page to PDF in the Power BI service.

Power Bi export to pdf a4 page size

Let us see how we can export the Power BI report to the PDF file with an A4 page size,

• Log in to the Power BI service, and select the Page Report you want to convert to the Pdf file with A4 page size.
• Expand the File option and choose the Print this page as shown below:

• To export, all the pages in the A4 page size follow the same steps, now in the Print screen, choose the destination as Microsoft Print to PDF or Save as PDF from the document.
• Expand More settings and in the Page size section, choose the page size as A4. Click on the Print option as highlighted below:

• Here, choose the PDF file location, Enter the File name as a requirement and choose the file type as a PDF document.
• Then click Save, The pdf file will be automatically saved into the Downloads folder.

• The exported PDF displays in your browser with an a4 paper size as shown below:

This is how to export the Power BI report to the PDF file with an A4 page size.

Check out: Power BI divides two columns [With Examples]

Power Bi export to pdf only certain pages

Let us see how we can export the Power BI reports only with specific pages,

• Initially Login to the Power BI service, and select the Report that you want to convert to a Pdf file.
• Expand the Export option and choose the PDF, the PDF file will be generated will be all the Power BI report pages. In this example we have 4 report pages ( page 1, page 2, page 3, and page 4) as displayed below:

• Now open the PDF file and choose the print option as shown below:

• In the Print screen, choose the Printer as Microsoft Print to PDF or Save as PDF from the document and Pages section option select the All option if you want to print all the pages.
• If we want to print only odd pages then we can select only the odd pages only option, in the same way, If we want to print only even pages then we can select even pages only.
• If we want to print only certain pages, then we can enter custom Power BI report page numbers. ( For example : 1-5, 7-10).

This is how to export the Power BI reports only with certain pages.

Read: Stacked Bar Chart in Power BI [With 27 Real Examples]

Power Bi export to pdf margins

Let us see how we can export the Power BI reports to PDF with margins,

• Log in to the Power BI service, and select the Report that you want to convert to a Pdf file with margins.
• Expand the File option and choose the Print this page as shown below:

• Now choose the destination as Microsoft Print to PDF or Save as PDF from the document.
• Expand More settings and in the Margin section, There are four margin options will be available ( default, none, minimum, and custom ) as highlighted below:

• In the below screenshot, you can see that the margin is selected as none and choose the Print option.

• Here, choose the PDF file location, Enter the File name as a requirement and choose the file type as a PDF document.
• Then click Save, The pdf file will be automatically saved into the Downloads folder.

• The exported PDF displays in your browser with no margins as shown below:

This is how to export the Power BI reports to PDF with margins.

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Power Bi export to the pdf file location

• When you export the Power BI report to the PDF file, by default, the PDF file will be automatically generated and located in the below-mentioned location.

file:///C:/Users/TSinfo/AppData/Local/Temp/Power%20BI%20Desktop/print-job-a4fbedbb-7b1f-4229-88bc-8441a5862e64/Matrix.pdf

• If you are thinking that the exported Power Bi report to PDF file is missing, then you can find the exported Power BI report PDF file in the TEMP folder.

Power Bi export to pdf page size

Let us see how we can export the Power BI report to a Pdf file with the selected page size in the Power BI report.

• Initially Login to the Power BI service, and select the Page Report that you want to convert to the Pdf file with page size.
• There are different types of page sizes, they are letter, legal, statement, executive, tabloid, A3, A4, A5 page size, and B4, B5 (JIS).
• Expand the File option and choose the Print this page as shown below:

• To export, all the pages in the A4 page size follow the same steps, now in the Print screen, choose the destination as Microsoft Print to PDF or Save as PDF from the document.
• Expand More settings and in the Page size section, choose the page size as required. Click on the Print option as highlighted below:

• Here, choose the PDF file location, Enter the File name as a requirement and choose the file type as a PDF document.
• Then click Save, The pdf file will be automatically saved into the Downloads folder.
• The exported PDF displays in your browser with the selected paper size as shown below:

• This is how to export the Power BI report to a Pdf file with the selected page size in the Power BI report.

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Power Bi export to the pdf background image

Let us see how we can export the Power BI report to the PDF file with the background image,

• Open the Power BI desktop Report, In the visualizations pane, choose the format icon to format the report page.
• Expand the canvas background and add the background image under the image section, that you want to add for the selected report as highlighted below:

• When we add a picture as a background you need to change the Image Fit section to Fit as highlighted below, So that the background image remains the same when we Export the Power BI report to PDF.
• We can also choose Transparency as per our need, to display the background image:

• Now click on the File -> Export -> Export to PDF, It will take some time to generate the Power BI report to the Pdf file.
• The exported PDF displays in your browser and is automatically saved to our local system.

This is how to export the Power BI report to the PDF file with the background image.

Read: Power BI calculated column [With 71 Useful Examples]

Power Bi export to pdf without slicers

• No, it is not possible to display the generated Power Bi report PDF without slicers.
• We cannot hide the slicers used in the Power BI report while converting it to PDF documents.

Power Bi export map to pdf

Let us see how we can export the Power BI report page Map to the PDF document,

Yes, it is possible to export the Map used in the Power BI report to the PDF file without any changes and the map color remains the same.

To achieve this follow the below-mentioned steps:

• Open the Power BI desktop Report, In the visualizations pane, choose the Map visual and drag and drop the column fields into it.
• In this example, I have used the Map visual to view the customer location as highlighted below:

• Before exporting the Map to PDF, make sure you have selected anyone the size under the page view in the ribbon. You can select Fit to page, Fit to width, or actual size.
• Now click on the File -> Export -> Export to PDF, It will take some time to generate the Power BI report to the Pdf file.
• The exported PDF displays in your browser and is automatically saved to our local system.

This is how to export the Power BI report page Map to the PDF document without any changes.

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Power Bi export matrix to pdf

Let us see how we can export the Power BI matrix visual report page to the PDF document,

Yes, it is possible to export the entire content of a Matrix from a Power BI report without missing any rows or columns of data.

Follow the below-mentioned steps:

• Open the Power BI desktop Report, In the visualizations pane, choose the Matrix visual and drag and drop the column fields into it.
• In this example, I have used the Matrix visual to calculate sales value based on the customer location and Products name as highlighted below:

• Before exporting the Map to PDF, make sure you have selected anyone the size under the page view in the ribbon. You can select Fit to page, Fit to width, or actual size.
• Now click on the File -> Export -> Export to PDF, It will take some time to generate the Power BI matrix visual report to the Pdf file.
• The exported PDF displays in your browser and is automatically saved to our local system.
• In the below screenshot you can see that the PDF file displays the values correctly as in the Power Bi report without missing any rows or column data.

This is how to export the Power BI matrix visual report page to the PDF document.

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Power Bi export to pdf without scrollbars

• No, it is not possible to display the exported Power BI PDF file without scrollbars.
• By default, the PDF file will be generated by all the Report Pages so we cannot hide the scrollbars.
• There is one possible way that we can change the page size in Power BI Desktop, A page size of a 16:9 ratio.
• We can Customize the page sizes, for example, 1080 pixels by 5100 pixels, will probably look like a narrow strip of paper in a PDF document.

This is how to work with Power Bi export to pdf without scrollbars.

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Power Bi export to pdf with filters

Let us see how we can export the Power BI report page to the PDF document with all the filters applied to the Power BI report,

Follow the below-mentioned steps:

• Open the Power BI desktop Report, In the visualizations pane, choose the chart that you want and drag and drop the column fields into it.
• In this example, I have used the stacked column chart visual to calculate sales value based on the customer location and Products name as highlighted below:

• Now expand the filters pane and apply the filters based on the Customer location as shown below:

• Before exporting the Map to PDF, make sure you have selected anyone the size under the page view in the ribbon. You can select Fit to page, Fit to width, or actual size.
• Now click on the File -> Export -> Export to PDF, It will take some time to generate the Power BI matrix visual report to the Pdf file.
• The exported PDF displays in your browser and is automatically saved to our local system.
• In the below screenshot, you can see that the PDF file displays the filtered value.

This is how to export the Power BI report page to the PDF document with all the filters applied to the Power BI report.

Check: Power bi conditional column [With 17 Useful Examples]

Power Bi export dashboard to pdf

Let us see how we can export the dashboard to the PDF document,

• Before that, we will see how we can Pin the Power BI report to the Power BI desktop, Initially, log in to the Power BI service, select the Power BI Report, and Pin the Report as below:

• Now add it to the existing dashboard or the New dashboard and click on the Pin option as shown below:

• Now in the Sales dashboard, you can see the Pinned visual is added to the dashboard as highlighted below:

• Expand the File option and choose the Print this page as shown below:

• In the Print screen, choose the destination as Microsoft Print to PDF or Save as PDF from the document. Click on the Save button.

• Here, choose the PDF file location, Enter the File name as a requirement and choose the file type as a PDF document.
• Then click Save, The pdf file will be automatically saved into the Downloads folder.

• The exported Power BI dashboard PDF displays in your browser as shown below:

This is how we can export the dashboard to the PDF document.

Check out: Power BI date hierarchy [With 21 real examples]

Power Bi export to pdf full table

Let us see how we can export the Power BI table visual report page to the PDF document,

Yes, it is possible to export the entire table content data from a Power BI report without missing any rows or columns of data.

Follow the below-mentioned steps:

• Open the Power BI desktop Report, In the visualizations pane, choose the Table visual and drag and drop the column fields into it.
• In this example, I have used the Table visual to calculate sales value with the Products name, Profit, and Quantity as highlighted below:

• Before exporting the Map to PDF, make sure you have selected anyone the size under the page view in the ribbon. You can select Fit to page, Fit to width, or actual size.
• Now click on the File -> Export -> Export to PDF, It will take some time to generate the Power BI matrix visual report to the Pdf file.
• The exported PDF displays in your browser and is automatically saved to our local system.
• In the below screenshot you can see that the PDF file displays the values correctly as in the Power Bi report Table without missing any rows or column data.

This is how to export the Power BI table visual report page to the PDF document.

Read out: How to create a report in Power BI Desktop? [Excel & SharePoint]

Power Bi couldn’t export to pdf

Let us how we can fix this issue, For some users can’t export Power BI report to pdf file in the Power Bi service,

• Make sure Export to pdf settings is enabled in the Power BI service admin portal.

To check this follow the below steps:

• Log in to the Power BI Service (app.powerbi.com) -> Go to Settings -> Click on the Admin Portal as highlighted below:

• In the Admin portal settings choose the Tenant Settings -> Export and Sharing Settings -> Export reports as PowerPoint presentations or PDF documents is Enabled for the entire organization.
• If not Enable the toggle control and click on the Apply button option, so that the changes will be reflected.

This is how we can solve this issue and try to export the Power Bi report to a PDF document.

Also, you may like the below Power BI Tutorials:

• Power BI Create Table From Another Table
• Power BI Slicer Multiple Columns
• Power BI Date Slicer [With 41 Real Examples]
• Power BI split column [With 13 real examples]
• Power Query Date [With 31 real examples]
• Power Query Examples [25 Useful examples]

In this Power BI Tutorial, we have learned how to convert the Power BI report to a PDF document. Also covered the below-mentioned topics:

• Power Bi export to pdf from desktop
• Power Bi export to pdf from web
• Power Bi export to pdf all pages
• Power Bi export to pdf landscape
• Power Bi export to pdf portrait
• Power Bi export to pdf fit to page
• Power Bi export to pdf only one page
• Power Bi export to pdf a4
• Power Bi export to pdf only certain pages
• Power Bi export to pdf margins
• Power Bi export to the pdf file location
• Power Bi export to pdf page size
• Power Bi export to the pdf background image
• Power Bi export to pdf without slicers
• Power Bi export map to pdf
• Power Bi export matrix to pdf
• Power Bi export to pdf without scrollbars
• Power Bi export to pdf with filters
• Power Bi export dashboard to pdf
• Power Bi export to pdf full table
• Power Bi couldn’t export to pdf