OneDrive for Business tutorial

This OneDrive for business tutorial explains what is OneDrive for Business in Office 365, How we can install, Set up & Sync OneDrive in the Desktop version, how we can access OneDrive for business in Office 365. Two things are there when you talked about OneDrive: OneDrive and OneDrive for Business.

If you are new to Office 365 & Microsoft cloud, check out: What is Office 365 and how it works + Microsoft 365.

What is OneDrive for Business?

Microsoft provides a cloud storage service known as OneDrive, which is intended for personal storage. Just you need a Microsoft account or Outlook account to access OneDrive. You can access it from https://onedrive.com/.

Once you will log in to OneDrive for business, you can store documents, photos, and other kinds of files in the cloud which you can access from anywhere on any device. Also, you can share it with friends.

OneDrive is pre-installed on Windows 10 from which you can access or share files. You can access and sync from your smartphone (Windows, Android, and iOS) also.

Install, Setup and Sync OneDrive for Business to your computer

OneDrive provides Sync option where a user can sync files directly in the File Explorer and access those files when you are offline. While a user will come online, the OneDrive will sync automatically if any changes made.

OneDrive Installation & Configuration

Here, We will see how we can Install and Setup OneDrive in Desktop application.

If you don’t have OneDrive in the Desktop version, then download the Onedrive from the below link:

• Download OneDrive Desktop Version

Once you will download and open the OneDrive Desktop version in your local system, then it will ask you to install the OneDrive. Click on Run as shown below.

After a while, You can see that Microsoft OneDrive will be installed in your Desktop application.

While the OneDrive installation will complete, its time to do its Set up. For that, Open OneDrive. Then the below screen will appear where you have to Sign in by giving your Email Id.

While your OneDrive Sign in will complete, then the below screen will appear. If you want to change the OneDrive location in your local system, then you can change by using the Change location option otherwise no need. Click on Next.

Choose the folder what you want to download to your OneDrive desktop version. By using this Sync option, You can get all those items (Downloaded items) even when you are offline.

Check the check box of Sync all files and folder in OneDrive (If required) and click on Next.

Now your Desktop version OneDrive is ready for you where we will sync our files to PC. Click on Open my OneDrive – [YourTenantName] as shown below.

In the below screenshot, You can see my Desktop version OneDrive in Local system File explorer.

If you want a folder which will be available on this PC where you can access that folder in Offline also. In this case, Go to your PC notification area where a new white or blue cloud icon is present.

Your blue cloud icon will display as OneDrive – [YourTenantName] when you will hover the mouse.

When you want to change the folders which are synced in your computer, Right click on that cloud icon in the PC notification area. Select Settings as like below screenshot.

Go to Account tab and click on Choose folders, Click on OK. Then select your folders and the folder will change.

Access OneDrive for business in Office 365

OneDrive is integrated with Office 365 where you can store work-related files in the cloud. You can store, share, and sync work files. You can also access and share files anytime anywhere from any device with OneDrive for Business.

OneDrive for Business is online storage intended for business purposes and is managed by your 365 administrators.

Your files in OneDrive for business is fully secure. And each user will get free 1TB space.

Also if you are using Office Delve then the documents stored in the OneDrive will come in the relevant search results. Remember, unlike OneDrive, to access OneDrive for a Business user can access using your business account, not with your personal account.

There are few limitations about the files in OneDrive for Business:

• You can sync up to 20,000 items to OneDrive for Business libraries.
• You can sync files of up to 2 gigabytes (GB).
• There is a limitation on the number of character files names and folder names can be, file names can be up to 256 characters. Folder names can be up to 250 characters.
• Few characters are not supported in file and folder names like \ / : *? ” < > | # % [Check out this article for more information]

In one of the post, we discuss how we can sign up for a trial office 365 Enterprise E3 account. Once sign up is done, We can access OneDrive for business from the App Launcher, click one App launcher and then click on OneDrive as shown in the fig below:

Or from the Office Portal Home page, you can click on the OneDrive icon as shown in the fig below:

For the first time, it will display a welcome message like below. Click on Next to continue.

Your one drive will look like below, you can drag and drop or click on the Upload button to upload documents to the Files folder. Also Recycle bin link is there if you have deleted any document then the document will go to recycle bin.

To upload an existing file, you can drag and drop the file to anywhere like below:

The files will be appearing like below:

To do any operation to any file, select the file then from the ribbon click on the buttons to do the actions.

Suppose you want to share the document with any other user, then select the file and then click on Share button from the ribbon-like below:

Once you send the invite, the particular user will receive one email like below to access the document.

OneDrive vs OneDrive for business client

When you will listen to the words as OneDrive and OneDrive for Business in SharePoint, Then the first question will come in your mind that whether both OneDrive words are the same or different?

The answer to this question is Yes, Both the OneDrive and OneDrive for Business words are not the same. It has different meanings which are explained details in below.

Suppose in an Organization, A user wants to store their data personally in somewhere. The user wants that no one can see their data except himself/herself.

For this purpose, Microsoft provided a OneDrive solution to store own personal data in Online. OneDrive is used for a private purpose where a user can safely store his/her documents and use them later from any device.

Similarly, Suppose in your Organization, A user wants a particular file/document from any other users. For this purpose, Microsoft provides a solution as OneDrive for Business where a user can share and collaborate the files with others.

This OneDrive for Business is used for only business purposes which are controlled by your Site Collection Administrators in your Organization.

Not only one Administrator but also, this OneDrive for Business provides more than one Administrators options where team members can store the documents and share with others.

OneDrive for Business – Plans & Pricing

OneDrive for business provides various Pricing details depending upon the Plans. Read the Plan & Price details below:

Get the OneDrive for Business Plan and Pricing from Office with Office 365

There are two types of One Drive For Business plans and pricing as:

• For home plans: There are three types of Home plans which you can buy per year and as well as per one month also. It also provides some plans which you can try for the one-month FREE plan. Below are the Plans & Pricing details:

1. Office 365 Home: Rs.5,299 per year
2. Office 365 Personal: Rs.4,199 per year
3. Office Home & Student 2019: Rs.7,799

• For business plans: There are three types of plans which you can use for your Office 365 business purposes. It provides the plans for a user per month basis. Below are the Plans & Pricing details:

1. Office 365 Business: Rs. 545 user per month
2. Office 365 Business Premium: Rs. 660 user per month
3. Office 365 Business Essentials: Rs. 125 user per month

To keep up to date yourself and to get more information about the OneDrive for Business Plan and Price details, Follow the below URL:

• Get the most from Office with Office 365

OneDrive for Business plans

There are two types of OneDrive for Business plans with different price. These two plans provide that a user can buy the plan per one month basis. Below are the Plans and Price details:

1. OneDrive for Business Plan 1: $5.00 user per month
2. OneDrive for Business Plan 2: $10.00 user per month

To keep up to date yourself and to get more information about the OneDrive for Business Plan and Price details, Follow the below URL:

• OneDrive for Business plans

OneDrive guide for enterprises

OneDrive is the cloud-based platform where a user can store the data securely inside or outside of the Organization. Also, it provides the most important flexibility that you can securely share and collaborate files from one person to another in your environment.

People must have this question as to Why we should use OneDrive and By using this what we will get the benefit?

You should use OneDrive for different purposes as:

• You can store your personal files and you can access those files later whenever you want.
• OneDrive is very easy to access all the personal saved files from all your devices like mobile, Mac, PC, Web browser, etc.
• You can easily share those saved personal files with people (By using email address even they don’t have a Microsoft Services Account) inside or outside of your Organization. Simply you can share all files through the Mobile, Web and also a desktop version of OneDrive.
• One main important thing about OneDrive is, It does not take much more time to find a saved file. You can find the saved files quickly as per your given file name. Also, It provides the extra feature as you can get to know about how you received various files and when you last accessed them.
• OneDrive protects your files with many securities and compliance features. So that you won’t lose your file in any kind of situation.

OneDrive Features

Move Saved Folders to OneDrive

One most important feature of OneDrive is Folder move. A user can easily move a saved folder/files, Documents, Pictures folders to OneDrive. It is the easiest way to access all files/folders from any device even offline also.

The Offline Desktop version OneDrive is a helps to take the backup of all files securely. So that a user cant loss any files if anything happens to their device.

On-Demand OneDrive Files

This On-Demand OneDrive file allows the users to view, Search any files/folders which is stored within OneDrive File Explorer without downloading them all to their device.

Tags: OneDrive, OneDrive for Business, Office 365, OneDrive for business, OneDrive for business download, OneDrive for Business vs OneDrive how to use OneDrive for business, OneDrive for business office 365

You may like following tutorials:

• SharePoint online organization browser
• Sync SharePoint Online Document Library with OneDrive and Work with Files Offline
• What is PowerApps
• Let us get started with Microsoft Teams
• SharePoint Migration Tool
• Document Co-Authoring in SharePoint Online
• SharePoint Naming Conventions Best Practices You Should Follow
• What is Microsoft Flow

I hope this article will be helpful to know OneDrive for business.