How to create a private channel in Microsoft Teams

Do you want to create a private channel in Microsoft teams? In this tutorial, we will see step by step different ways to create a private channel in a Team. We will cover here:

  • Create a private channel in Microsoft Teams
  • How to add members to a private channel in teams
  • How to add a guest to a private channel in teams
  • Rename private channel in teams
  • How to make a private channel in teams public
  • How to create a private channel in teams using PowerShell
  • Prevent users from adding private channels in Teams
  • Can you create a private channel in Microsoft teams?
  • Who can create a private channel in teams?
  • Can team owners see private channel chats?

If you are new to Microsoft Teams, check out, How to use Microsoft Teams and How to create a team in Microsoft Teams. Also, check out a video on Microsoft Teams.

What is a private channel in Teams

We usually create a channel to discuss a topic with the team members. But if you want to discuss a specific topic with a few members of your team, then we can create a private channel.

For example, if you have a team for your IT team. Within the IT team, if you want to discuss the pricing with a few members, then you can create a private channel and add only those people who can decide the pricing.

Here are a few points we need to remember here.

  • When you create a private channel, a lock icon will appear next to the channel.
  • If you are a part of the private channel, then you can see the channel and participate in the private channel.
  • We can not move the channel to any other team. It will only be available on the team where we created this.
  • We can add members or guests to a private channel who are part of the team. The user should already be a member of the team, else we can not add into the private channel.
  • A team owner or a member can be able to create a private channel.
  • When you create a private channel, in the behind, a separate SharePoint site will be created for a private channel and it will only be accessible to those members who are the part of the private channel.
  • As of today, in a private channel we can not add Stream, Planner and Forms tab.
  • We can create a maxium of 30 private channels and each channel can have a maximum of 250 members.

Check out, Microsoft Teams Tips and Tricks

Microsoft Team Create a Private Channel

Now, let us see step by step how to create a private channel in Microsoft Teams Desktop App.

Step-1: Open the Microsoft Teams desktop app, then select the particular team for which you want to create a private channel. Then click … then click on Add channel.

create a private channel in teams
Create a private channel in teams

Step-2: Then it will open the Create a channel page. Here provide the below details:

  • Channel name – Name of the channel
  • Description – Short description about the channel
  • Privacy – Here select, Private – Accessible only to a specific group of people within the team. This will make the channel as a private channel.
create a private channel in microsoft teams
Create a private channel in Microsoft teams

Step-3: Next step, it will optionally ask you to add users to the private channel. Provide the user name and click on Add. The user will be added to the private channel. And it will appear in their teams.

create a private channel in ms teams
Create a private channel in ms teams

Step-4: Now, you can see the private channel created with a lock icon. The content can be visible to users who are part of the channel.

microsoft teams private channel
Microsoft teams private channel

This is how to create a private channel in Microsoft teams.

You can also share files within the private channel, and it will be visible and accessible to the people who are part of the private channel. Internally, Microsoft Teams, keep the shared files in a separate SharePoint site, not in the standard channel site.

Create a meeting for a private channel in teams is easy and can follow the above steps.

How to add members to a private channel in teams

Now, let us see how to add members to a private channel in Microsoft teams.

  • Select the private channel on your team, then click on the -> Add members
add members to a private channel in teams
Add members to a private channel in teams
  • Then it will open the Add memebers screen, here provide the user name and then click on Add, then the user will be added to the private channel of teams.
how to add members to a private channel in teams
How to add members to a private channel in teams
  • You will have option to make the user as a Owner of the private channel. You should not make everyone owner.
how to add members to a private channel in Microsoft teams
Add members to a private channel in Microsoft teams

This is how we can add members to a private channel in teams.

There is another way also, we can add members or guests to a private channel in teams.

Select the channel, click on … -> Manage channel.

how to add a guest to a private channel in teams
How to add a guest to a private channel in teams

This will open the channel details page. Here if you click on the Members tab, you can see who is the owner of the channel and who are the members and guests added to the private channel.

If you want to add a member or guest to the channel, click on Add member and add the user like above.

add a guest to a private channel in teams
add a guest to a private channel in teams

How to add a guest to a private channel in teams

Now, let us see how to add a guest to a private channel in teams. The steps are the same as the above. Follow the same steps to add a guest to a private channel in teams. But the people must already be added as a guest to the team where your private channel exists.

Rename private channel in teams

Yes, we can rename a private channel in Teams. Click on the channel, then click on … -> Edit this channel.

rename private channel in teams
Rename private channel in teams

Then it will open the Edit channel page, here provide the updated channel name and also you can add or update the channel description. Then click on Save.

rename private channel in Microsoft teams
Rename private channel in Microsoft teams

Once you Save you can see the channel name got updated.

How to rename private channel in teams
How to rename private channels in teams

This is how to rename private channel in teams.

How to make a private channel in teams public

How to make a private channel in teams public? As of now, we can not make a private channel in teams public. Microsoft Teams does not allow us to change a private channel to Public in Teams. You can check out this thread for more information.

Create a meeting for a private channel in teams

Now, let us see how to create a meeting for a private channel in teams. Select the private channel and then click on the Meet icon like below. This is how we can create a meeting for a private channel in teams.

how to schedule a meeting in a private channel in teams
How to schedule a meeting in a private channel in teams

We can not schedule a meeting in a private channel in teams from the Calendars. The private channel will not appear there.

How to permanently delete a private channel in teams

Once you delete a private channel in teams, it will move to the deleted channel list. There it will be available for 30 days in the Deleted channel list in the Team, within 30 days, you can able to restore the private channel. After 30 days, the private channel in teams will be deleted permanently.

To delete a channel, click on the … -> Delete this channel.

how to delete a private channel in teams
how to delete a private channel in teams

Or click on the … in the particular Team, then click on Manage team.

delete a private channel in teams
Delete a private channel in teams

This will open the Teams details page, where you can and change everything related to the team. Here click on Channels and you can be able to see all the channels, it includes the Private and normal channels.

Here click on the … channel which one you want to delete and then click on “Delete this channel“.

how to permanently delete a private channel in teams
Permanently delete a private channel in teams

This will ask for a confirmation message, here click on the Delete button.

permanently delete a private channel in teams
Permanently delete a private channel in teams

Then the channel will move to the Deleted channel list. There it will be for 30 days. And after 30 days, the private channel in teams will be deleted permanently.

Note: Once you delete the channel, you can not be able to create a new private channel with the same name. After 30 days only, once the channel permanently deleted, it will allow you to create a new channel with the same name.

And we need to remember another important thing. We can create a maximum of 30 private channels in a team. So suppose you deleted 5 channels, then you can only create 25 more private channels.

Restore a deleted channel in Teams

Within 30 days, we have the option to restore the channel.

  • Click on the three dots which is next to the particular Team. Then click on Manage Team.
  • Then click on Channels and can expand the Dleted channels.
  • There click on the Restore button like below:
Microsoft Teams how to permanently delete a private channel
Microsoft Teams Restore a delete a private channel
  • Then it will ask a confirmation message, here click on the Restore button.
Restore a deleted channel in Teams
Restore a deleted channel in Teams

Now the channel will be available in the Teams. Since this is a private channel, the SharePoint site will also be restored.

Can you create a private channel in Microsoft teams?

Yes, we can a private channel in Microsoft Teams for a particular team. For a team, we can create up to 30 private channels. While creating a channel, we just need to set the Privacy to Private – Accessible only to a specific group of people within the team.

Who can create a private channel in teams?

Any team owner or a team member will be able to create a private channel. As of now, Guests are not allowed to create a private channel in Microsoft Teams. The person who creates the private channel becomes the owner of the private and channel and the owner can add or remove people from it including guests. While adding a team member to the private channel, the team owner can make the user an owner also.

If a user is removed from a team, automatically the user will be removed from the private channel also. But if the user is added back to the team, you have to again add the user to the private channel, it will not be automatically added to the private channel.

Can team owners see private channel chats?

Private channel chats will be visible to all the users who are a part of the private channel in team. So, if the team owner is a member of the private channel, then the owner can see the chats, else the owner cannot see the private channel chat.

How to create a private channel in teams using PowerShell

Now, Let us see how to create a private channel in a team using PowerShell.

If you are new to how to work with Teams using PowerShell, check out my blog post onHow to connect to Microsoft Teams using PowerShell + 13 Examples.

We can use the New-TeamChannel PowerShell cmdlets to create a private channel in a Team.

$credential = Get-Credential
Connect-MicrosoftTeams -Credential $credential
$team=Get-Team -DisplayName "HR Team"

New-TeamChannel -GroupId $team.GroupId -DisplayName "My Private Team" -MembershipType Private
  • -GroupId: This is the group id of the team where you want to create the private channel.
  • -DisplayName: This is the Name of the private channel.
  • -MembershipType: This can be Standard or Private. When you will pass Private the channel will become a private channel of the team.

This is how we can use PowerShell to create a private channel in a team in Microsoft Teams.

Prevent users from adding private channels in Teams

At the team level, we can also prevent users from adding private channels in Teams.

  • Open Microsoft Teams, and click on the triple dot for which team you want to prevent users from adding or creating private channels. Then click on Manage team.
Prevent users from adding private channels in Teams
Prevent users from adding private channels in Teams
  • Then click on Settings -> uncheck “Allow members to create private channels” like below:
Prevent users from adding private channels in Teams
How to Prevent users from adding private channels in Teams

Once you uncheck the above option, Team members will not be able to add private channels to the Team.

In the same way, if you want to prevent users to create and update channels then uncheck the “Allow members to create and update channels“. This will prevent members to create or update any channel that belongs to the particular Team.

Cannot create private channel in teams

You need to check the below things if you cannot create a private channel in Teams.

  • You need to be an owner or a member of the team where you want to create a private channel.
  • Creating private channel option should not be disabled in Microsoft Teams admin center.

You can verify this in Microsoft Team’s admin center.

  • Open Teams admin center (https://admin.teams.microsoft.com/). Then click on Teams -> Team policies from the left navigation.
  • This will open the Team policies page. Here click on Global (Org-wide default) like below:
Cannot create private channel in teams
Cannot create a private channel in teams
  • Then in the Teams Policy pannel, Create private channels options should be enabled like below. If the option is disabled, team owners or members will not be able to create a private channel in the team.
Cannot create private channel in teams in MS Teams
Cannot create a private channel in teams in MS Teams

This is how to fix errors, Cannot create a private channel in teams.

Microsoft teams private channel not showing up

Private channels can only be seen to the members who are part of the private channel. If you are not a part of the private channel, then you will not be able to see the private channels. Non-members cannot see the private channels in teams.

You may like the following Microsoft Teams tutorials:

In this teams tutorial, we learned how to create a private channel in a Team in Microsoft Teams.

  1. What is a private channel in Teams
  2. Microsoft Team Create a Private Channel
  3. How to add members to a private channel in teams
  4. How to add a guest to a private channel in teams
  5. Rename private channel in teams
  6. How to make a private channel in teams public
  7. Create a meeting for a private channel in teams
  8. How to permanently delete a private channel in teams
  9. Restore a deleted channel in Teams
  10. Can you create a private channel in Microsoft teams?
  11. Who can create a private channel in teams?
  12. Can team owners see private channel chats?
  13. How to create a private channel in teams using PowerShell
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