How to Create a News Post in SharePoint (Step by Step)

Our marketing lead wanted everyone to hear about the website redesign before it started, without another all-staff email. A SharePoint news post was the answer: one page that shows up on the site, in news feeds, and on the SharePoint start page.

Here’s what we’re building: a published news post on the SPGuides site announcing that the redesign kicks off on November 10, 2026.

In this tutorial, I’ll create a SharePoint news post from start to finish: open the New menu, pick a template, write the post, publish it, and check where it appears.

After that, we’ll schedule posts, add a news link, show news on a home page, and email a digest.

News Post vs Page: What’s the Difference?

Both live in the Pages library and use the same editor. A page stays where you put it, while a news post is pulled into the site’s News web part, the SharePoint start page, the mobile app’s News tab, and Viva Connections in Teams.

Posts sort newest first, which makes them the natural feed for a SharePoint intranet home page.

Before You Start

Microsoft says site members with edit permissions can add pages, and news posts follow the same rule. If the New menu doesn’t offer News post, check your site permissions first. Here’s what we used:

Item	What we used	Notes
Site	/sites/SPGuides	Microsoft 365 group-connected team site
Author	Bijay Kumar (site owner)	Members with edit rights work too
Title	SPGuides Website Redesign Kicks Off November 10	Keep it under about 80 characters
Body	One Text web part, three sentences	Kickoff date 11/10/2026, 12-week plan

Step 1: Start a News Post From the New Menu

1. Go to the site’s home page.
2. Select + New on the command bar.
3. Select News post. The same menu also offers Page, News link, List, and Document library.

+ Add in a News web part does the same thing. Communication sites work the same way; see the communication site vs team site comparison.

Checkpoint: The template gallery opens with the News posts filter already selected.

Step 2: Pick a Template or Create Blank

1. Browse Saved on this site (our site had a Status report template) or From Microsoft, which includes Visual topic introduction, Topic overview, and Monthly news update.
2. For this build, select Create blank at the top right.

Checkpoint: A blank news post opens in edit mode with an “Add a title” banner.

Step 3: Add the Title and Body Text

1. Click Add a title and type SPGuides Website Redesign Kicks Off November 10.
2. Leave the author line; SharePoint fills it from your profile.
3. Click into the Text web part and write the announcement.

The Toolbox pane on the right adds more web parts, such as Image, Quick links, or Hero. Our Hero web part tutorial shows how to build a visual banner.

Checkpoint: The title shows in the banner, and your name appears as the author.

Step 4: Publish the News and Handle the Promote Pane

1. Select Publish news at the top right.
2. Wait for the “News post published.” message.

Next, the Promote pane opens with Email through Outlook (checked by default), Engage, and an optional Campaign. We closed it with the X, so no email went out.

If your site uses content approval, the post waits for an approver before readers see it.

Checkpoint: The page now shows “Published on 10/25/26” and a 1 min read estimate.

Test the News Post

To confirm it works as news, open the site’s news page (/_layouts/15/news.aspx) or select See all in a News web part.

Our post was listed first with 2 views, next to Manage posts and Email a news digest. A Highlighted content web part filtered to news is another way to surface posts.

Show News on Your Home Page

Add the News web part to the home page, then choose a layout: Top story (the team site default), List, Side-by-side (the communication site default), Hub news, Carousel, Tiles, or Filmstrip.

Set the source to This site, All sites in the hub, Select sites, or Recommended for current user.

For audience targeting, turn it on in the Site Pages library settings, give each post up to 50 audiences, then turn on Enable audience targeting in the web part. A Quick Links web part beside it suits evergreen resources.

Schedule a Post or Share a News Link

Scheduling needs one-time setup: a site owner opens the Pages library, selects Scheduling, and turns on Enable scheduling. Then, in a draft post, open Page details, turn on Scheduling, pick a date and time, and select Schedule.

Edit a scheduled post and you must schedule it again. Subsites don’t support scheduling.

To share an outside article as news, select + New > News link, paste the address in Link, enter a Title, and select Post.

Make It Production-Ready

• Email a news digest: pick stories on the news page, add a title and recipients, and select Send news digest.
• Organization news sites: a SharePoint admin can mark up to 100 sites as official news sources with Set-SPOOrgNewsSite.
• Boost: on an organization news site, Boost keeps up to 10 posts prominent until a date you set.
• Branding: a consistent theme from the SharePoint brand center makes news look official.
• Who can post: limit edit access to real authors; see how to set SharePoint pages read-only for members.

Troubleshooting

• Post missing from the News web part: check that you published it as news (the button says Publish news or Post, not Publish) and that the web part’s source includes this site.
• Need to fix a typo: open the post, select Edit, then Update news. Its place in the feed doesn’t change.
• Remove a post: in the Pages library, select … next to the post and choose Delete.

Where to Take It Next

Save a news template to “Saved on this site” so every author starts the same way. Browse our SharePoint tutorials for more page and web part guides.

These guides help when you build out your news pages:

• SharePoint Editorial Card Web Part – How to Use
• Easiest Way to Add Custom HTML/CSS to SharePoint Modern Page
• SharePoint Site Owner [Complete Tutorial]
• SharePoint Permissions Best Practices [Enhancing Security and Collaboration]

Frequently Asked Questions