How to create a team in Microsoft Teams

In this Microsoft Teams tutorial, we will see how to create a team in Microsoft Teams from scratch. We will see here also, what is a team and examples of Team in Microsoft Teams.

Here we will discuss in details:

  • How to create a team in Microsoft teams from scratch
  • Create a team in Microsoft teams admin center
  • How to create a team in Microsoft teams from existing SharePoint site
  • Create a team in Microsoft teams with external users
  • Create a team in Microsoft teams using PowerShell
  • Create a team in Microsoft teams missing

Understanding a Team in MS Teams

Let us first understand what is a team in Microsoft teams.

what is a team in Microsoft teams? A Microsoft team allows a group of people to work closely and collaborate with each other to get things done. A team is a collection of people, content, and tools to work with together, etc.

We can create dynamic teams based on some projects or activities and also we can create teams based on your organization departments like HR, Finance, IT, etc. Even we can create teams based on locations. Here are a few examples:

  • HR team
  • Finance team
  • IT team
  • Logo Contest team
  • Project-1 team
  • Project-2 team, etc.
  1. We can create private teams where only invited users can access content.
  2. We can also create public teams that will be open and anyone in the organization can join. Microsoft allows adding up to 10,000 members to a team.

We can use Microsoft teams on the web, Desktop version or we can even use the Teams mobile app. If you are new to Microsoft Teams, check out, How to use Microsoft Teams (Step by Step Guide).

Create a team from scratch in Microsoft Teams

Now, let us see how to create a team from scratch in Microsoft Teams.

I would prefer you to use the desktop version of Microsoft Teams, but the Teams mobile app is equally good to use.

MS Teams Desktop:

Open Microsoft Teams desktop app, then click on the Teams tab -> Join or create a team like below:

Create a team in Microsoft teams
Create a team in Microsoft teams

This will open the Join or Create a team dialog box. If you have a code, then you can enter the code in the Join a team with a code.

To create a team from scratch, click on Create team button option like below:

create a team in teams
create a team in teams

This will open the Create a team dialog. Here we have 3 options to create a team.

  • From scratch: Select this option if you want to create a team from scratch
  • From a group or team: If you want to create a team from an existing Microsoft 365 group
  • Select from a template: You can choose from a list of templates Microsoft provides to create a team from a template.

Here I choose from scratch.

create a team in ms teams
create a team in ms teams

Then it will ask you what kind of team will this be?

  • Private: Choose this option if you want to create a private team. You need to invite users to join
  • Public: Choose this option if you want to create a public team. In this case, anyone in your organization can join.
  • Org-wide: Choose this option if you want everyone from your organization will automatically join.
how to create a team in teams

Here I have chosen to create a Private team. Then it will ask you to provide a team name and a description. Then click on the Create button.

how to create a team in ms teams

Since it is a private team it will allow you to add members to the team. Here you can provide an user and click on Add like below:

create a team on Microsoft teams

If you want to make the user Owner of the team, then you can change the role from Member to Owner like below:

How to create a team on Microsoft teams

Then click on the Close button. You can see the team got created and then you can start adding people, create more channels or even you can instantly start new conversation like below:

Microsoft teams create a team
Microsoft teams create a team

This is how to create a team in Microsoft Teams using the desktop app.

Note:

  • When we create a team, by default a Microsoft 365 group will be created and it will have a group inbox, calendar, SharePoint site, and OneNote.
  • At an organization level, you can turn off/on team creation.
  • Microsoft allows us to create up to 250 teams per account simultaneously.

Teams Mobile App

Open Microsoft Teams in your mobile and then click on Teams -> like below:

Create a team in Microsoft teams mobile app
Create a team in Microsoft teams mobile app

Then click on + Create new team option like below:

Create a team in teams mobile app
Create a team in teams mobile app
  • Then provide a name for the team and optionally put a description for the team. Then select the Privacy, by default it will be Private like below:
How to Create a team in teams mobile app
How to Create a team in teams mobile app

The privacy will have below options to choose from:

  • Private: Only team owners can add members.
  • Public: Anyone in your organization can join the team.

Here choose Private.

How to Create a team in Microsoft teams mobile app
How to Create a team in Microsoft teams mobile app
  • Then it will display options to Add members. You can see, two members added to the team in Microsoft teams. You can also set members are owners in Teams.
How to Create a team in Microsoft teams mobile app
How to Create a team in Microsoft teams mobile app
  • Then click on the Save icon. The team will be created and you can see it in the Teams tab in the Microsoft Teams mobile app.
How to Create a team in Microsoft teams mobile app
How to Create a team in Microsoft teams mobile app

This is how to create a team in Microsoft Teams mobile app.

Create a team in Microsoft teams from existing group

Now, let us see, how to create a team in Microsoft Teams from an existing group.

Open Microsoft Teams desktop app, click on the Teams icon and then click on Join or create a team. Then click on Create a team button.

Then it will open the Create a team dialog box, here choose, From a group or team like below:

Create a team in Microsoft teams from existing group
Create a team in Microsoft teams from existing group

Then it will ask you to choose from an existing Team or you can choose Microsoft 365 group.

Create a team in teams from existing group
Create a team in teams from existing group

Then it will display all the existing Microsoft 365 group. Select a group and then click on Create.

Create a team in MS teams from existing group
Create a team in MS teams from existing group

Then it will take sometime to create the Team and you can see like below:

Create a team in Microsoft teams from an existing group
Create a team in Microsoft teams from an existing group

This is how to create a team in Microsoft teams from existing group.

Check out, Microsoft Teams Tips and Tricks

How to create a team from an existing team

We can also create a team from an existing team.

Click on Join or create a team. Then click on Create team button. Here choose the first option “Team existing Microsoft 365 group or team” like below:

create a team from an existing team
create a team from an existing team

Then it will display all the existing teams like below, here choose a team that you want to use to create the team in Microsoft Teams.

How to create a team from an existing team
How to create a team from an existing team

Once you select the team, you can see it will copy all the information from the existing team. Here, you can change the details like Team name, Description, Privacy.

Also, we will see, what you would like to include from the original team like Tabs, Team settings, Apps, Members, etc, and then click on Create.

create a team from an existing team in Microsoft teams
create a team from an existing team in Microsoft teams

This is how to create a team from an existing team in Microsoft Teams.

Create a team in Microsoft teams admin center

Now, let us see how to create a team in Microsoft teams admin center.

Open the Microsoft Teams admin center. Then click on Teams -> Manage teams.

It will display all the Teams in Microsoft teams. Here click on the + Add button like below:

Create a team in Microsoft teams admin center
Create a team in Microsoft teams admin center

This will open the Add a new team panel where you can provide the below details:

  • Name
  • Description
  • Team Owners
  • Privacy

Then click on the Apply button which will create the team.

How to create a team in Microsoft teams from admin center
How to create a team in Microsoft teams from admin center

In the Manage Teams you can see the newly created team in the Microsoft Teams.

create a team in Microsoft teams from admin center
create a team in Microsoft teams from admin center

Also, the team will appear in the Microsoft teams desktop app, mobile app as well as if you open team in the browser.

Microsoft teams admin center create a team
Microsoft teams admin center create a team

This is how to create a team from the Microsoft teams admin center.

Create a team in Microsoft teams from existing SharePoint site

Now, let us see how to create a team in Microsoft Teams from an existing SharePoint site.

Open your existing SharePoint Online team site, then click on Add real-time chat.

Create a team in Microsoft teams from existing SharePoint site
Create a team in Microsoft teams from existing SharePoint site

Then click on Continue.

Create a team in Microsoft teams from existing SharePoint online site
Create a team in Microsoft teams from existing SharePoint online site

Then it will show if you want to pin resources as tabs in Teams like you can select Lists, Pages, or document libraries. Then click on Add Teams.

How to Create a team in Microsoft teams from existing SharePoint site
How to Create a team in Microsoft teams from existing SharePoint site

The team will appear in the Microsoft Teams desktop or mobile app.

How to Create a team in Microsoft teams from existing SharePoint online site
How to Create a team in Microsoft teams from existing SharePoint online site

This is how to create a team from an existing SharePoint Online site in Microsoft Teams.

Create a team in Microsoft teams using PowerShell

Now, let us see how to create a team in Microsoft Teams using PowerShell. It is easy to create a team in Microsoft Teams using PowerShell.

If you have not installed Microsoft PowerShell for Teams, run the below cmdlet.

Install-Module -Name MicrosoftTeams -Force

PowerShell provides, New-Team to create a team in Microsoft Team using PowerShell.

Here, we will see how to create a team, add members and create a channel using PowerShell.

First we need to connect to Microsoft Teams using the below PowerShell cmdelts.

Import-Module MicrosoftTeams
$credential = Get-Credential
Connect-MicrosoftTeams -Credential $credential

Below are two very simple PowerShell to create a team in Microsoft Teams.

New-Team -DisplayName "Development Team"

Here other parameters it will take as the default parameter.

New-Team -DisplayName "Testing Team" -Description "This is team for testing people" -Visibility Private

Here it tool parameters like Display Name, Description and Visibility like Private or Public.

I have used here PowerShell ISE to run the commands. Once you will complete the execution you can see it will display details like below:

Create a team in Microsoft teams using PowerShell
Create a team in Microsoft teams using PowerShell

You can also see the team will appear in the Microsoft Teams desktop or mobile app.

PowerShell New-Team
PowerShell New-Team

This is how to create a team in Microsoft Teams using PowerShell.

If you want to create a team, add users and create channel, then run the below PowerShell script.

$group = New-Team -MailNickname "HRTeam" -displayname "HR Team" -Visibility "private"
Add-TeamUser -GroupId $group.GroupId -User "bhawana@tsinfotechnologies.onmicrosoft.com"
Add-TeamUser -GroupId $group.GroupId -User "sonam@tsinfotechnologies.onmicrosoft.com"
New-TeamChannel -GroupId $group.GroupId -DisplayName "SharePoint Development"
New-TeamChannel -GroupId $group.GroupId -DisplayName "Python Development"

This is how, we can use PowerShell to create a team in Microsoft Teams.

Create a team in Microsoft teams with external users

Now, let us see how to create a team in Microsoft Teams with external users.

Click on Join or create a team -> Create a team. Then in the Create a team dialog box, click on From scratch.

Then in the What kind of team will this be? Choose Private.

Then provide a Name and Description for the team. And then click on Create.

Add guests to a team in Teams
Create a team in Microsoft teams with external users

Then it will add members to team for guests. Here, provide the guest user’s email address and select Add user as a guest.

Create a team in Microsoft teams with external users
Create a team in Microsoft teams with external users

Once you add the guest user, you can see the user and the option will come as (Guest).

Add guests to a team in Microsoft Teams
Add guests to a team in Microsoft Teams

You can see the team created in the Microsoft Teams desktop app.

Create a team with guests
Create a team with guests

Anytime you can also add guest users to a team. Select the Team -> Add member and then you can choose your guest user email id.

Create a microsoft team with guests
Create a microsoft team with guests

This is how to create a team in Microsoft teams with external users.

Create a team in Microsoft teams missing

If you can’t create a team in Microsoft teams or Create a team in Microsoft teams missing for a particular user, then you can check out the below things:

The first thing, you need to check is the user’s license. They should have a license enabled for Microsoft Teams.

This you can check it from the Microsoft 365 admin center.

Log in to the Microsoft 365 admin center. Then click on Users -> Active users then select a user and check the license.

Create a team in Microsoft teams missing
Create a team in Microsoft teams missing

Another thing you need to check is related to Microsoft 365 groups. By default, all users will be able to create a team or a Microsoft 365 group.

But if your IT team puts any restriction on creating Microsoft 365 groups, then users will not be able to create a team in Microsoft Teams. You can get more information.

You may like the following Teams tutorials:

In this Microsoft Teams tutorial, we learned how to create a team in Microsoft teams.

  • How to create a team in Microsoft teams from scratch
  • Create a team in Microsoft teams admin center
  • How to create a team in Microsoft teams from existing SharePoint site
  • Create a team in Microsoft teams with external users
  • Create a team in Microsoft teams using PowerShell
  • Create a team in Microsoft teams missing
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