As we know, we can create a new SharePoint list in multiple ways, such as from a blank list, from Excel, or from an existing list. But SharePoint provides an out-of-the-box feature called the Lists form, which lets us create a new SharePoint list by creating a new form.
In this SharePoint tutorial, I will explain how to create a new SharePoint list by creating a form (including various fields), access the form and use it step by step.
In the image shown below, you can see that the left side shows the Help Desk form, and the right side shows the SharePoint list created from this list form with different fields.
So let’s get started.
Create a New SharePoint List By Creating a Form
To create a new SharePoint list using the form, follow the instructions below:
- Open the SharePoint site where you want to create the list. Expand + New. There are two options where you can create the list form, i.e.
- List:
If we select the List option, then the following page will appear, where we need to choose the Form. Next, you will navigate to the list form page.
- Lists form:
If you select the Lists Form option, you’ll be taken directly to the page shown below, where you can create a new form by filling in the required details.
| Field | Description |
|---|---|
| Form Name | Provide the name for the list form. (The same name will also be used for the SharePoint list) |
| Show list in site navigation | Enable it if you want to display the SharePoint list in the site navigation. |
Once it’s done, click Create.
- Next, you’ll see the screen below: the list form will appear on the left, and the property pane will be displayed on the right. You can add the custom fields inside the form.
- Provide the Form/List name and Description.
- By default, the form includes a Title column, which we can reuse as one of the form’s actual fields. I just renamed it (Issue Title) by clicking on it.
- Here, you can add any additional fields as needed. Once you click + Add new field, you will see various data types, such as Text, Choice, Number, Date and time, etc.
- Let’s create a multi-line text field where the user can provide the issue description.
Provide the field name as Issue Description. Additionally, if you want to make this field mandatory, enable the Required option.
- Similarly, I have added various fields below, like Category (Choice), Assigned To (Person), etc.
- Once everything is done, click on Preview to see the complete form. Also, if you want to open it in a new tab, click on Open in new tab.
In the new tab, the form will appear as shown in the screenshot below.
- Meanwhile, a new SharePoint list was created. Go to the Settings or Gear icon -> Site contents. Once you open the new list, you will see all the fields you created in the form.
The Title column in the SharePoint list remains the same, even if you rename it within the form. To update its name, you’ll need to manually rename it directly in the list.
- Now, try to add a record in the form and submit it.
Go to the SharePoint list, and you will see that the same record has been created here as well.
- To reaccess the SharePoint list form, go to the SharePoint list and click on Forms. On the next page, you can see that the specific form is live.
Sometimes we might need to add extra columns to the list that don’t need to appear on the form: for example, fields like Status or Action Taken that are updated after submission. In such cases, we can create these columns directly from the form and uncheck the box to hide them from the form view.
I hope this article helped you learn how to create a new SharePoint list (with various columns) using a lists form with examples.
Additionally, you may like some more SharePoint tutorials:
- Create Site Retention Policies in SharePoint
- SharePoint Editorial Card Web Part
- Set Up Expiration Guest Access to SharePoint Site
- Add a SharePoint List to Quick Launch
- Retrieve SharePoint List Items by Created Date Range Using REST API
Hey! I’m Bijay Kumar, founder of SPGuides.com and a Microsoft Business Applications MVP (Power Automate, Power Apps). I launched this site in 2020 because I truly enjoy working with SharePoint, Power Platform, and SharePoint Framework (SPFx), and wanted to share that passion through step-by-step tutorials, guides, and training videos. My mission is to help you learn these technologies so you can utilize SharePoint, enhance productivity, and potentially build business solutions along the way.
