How to give unique permission to a folder in SharePoint Online document library

This SharePoint tutorial, we will discuss how to give unique permission to a folder in SharePoint Online document library.

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Here, I have a SharePoint document library which has few folders like below:

how to give unique permission to folder in sharepoint online

We wanted to give unique permission to the folders inside the document library in SharePoint Online. Here, we are using SharePoint Online document library modern experience.

How to give unique permission to folder in SharePoint Online

Now, follow the below steps to give unique permission to a folder in the SharePoint Online document library.

Open the document library and click on the ECB menu for the particular folder for which you want to provide the unique permission.

Then click on Manage access.

sharepoint document library unique permissions

In the Manage Access page, you can see who all are having access to the folder in the SharePoint document library.

sharepoint document library unique permissions

Now for every group, you can click on the arrow and click on Stop sharing for which you want to remove the access.

sharepoint online document library unique permissions

By default SharePoint site owners will have access to the folder in the SharePoint document library. We can remove it by clicking on the Advanced link.

By default I remove the SharePoint site members and the visitors group like below:

sharepoint online document library folder permissions

And it should looks like below, only Site Owners have permissions.

sharepoint online document library folder unique permissions

Now, we will see how to give permission to a particular user to the folder in the document library.

Click on the + icon and then provide the user name like below:

sharepoint 2013 document library folder permissions

Click on Grant Access button, and then you can see the user is having access to the folder like below:

how to set unique permissions sharepoint online document library

Now, you can see here, If I logged in with another user except Bhawana, then they can not see the Finance folder like below:

how to set unique permissions sharepoint document library

If I logged with Bhawana user, I can see the Finance folder like below:

how to give unique permission to folder in sharepoint online

How to give links in SharePoint Online Left Navigation

Now, we will see how to give links in left navigation in SharePoint Online.

I open the folder in the browser and copy in the whole URL which looks like below:

https://tsinfo.sharepoint.com/sites/SharePointSky/Company%20Documents/Forms/AllItems.aspx?viewid=285edb5a%2Da73d%2D400a%2Db018%2Ddadc517171ec&id=%2Fsites%2FSharePointSky%2FCompany%20Documents%2FFinance

In the left navigation, I added the path like below:

sharepoint online document library unique permissions

But the problem is, when I loged in with other users (who does not have the permission to the folder), still they can see the link in the SharePoint Online left navigation.

sharepoint online document library folder permissions

Then I have change the folder URL like below in the left navigation like below:

https://tsinfo.sharepoint.com/sites/SharePointSky/Company%20Documents/Finance/

And it looks like below:

how to set unique permissions sharepoint online document library

After this, you can see the below diagram, only in Bhawana login I can see the folder in the left navigation in SharePoint. But in the other login, I can not see the SharePoint Online left navigation.

how to set unique permissions sharepoint online document library

You may like following SharePoint tutorials:

In this SharePoint tutorial, we discussed how to give unique permission to folder in sharepoint online document library.

Also, we saw how to give the folder URL in the SharePoint Online left navigation.

  • Is it possible for a user to exclusively have an access control role for document library folders without being able to read/edit? The idea is to have one person delegated to assign users permissions to all the folders without necessary being able to see the folder contents themselves.

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