How to share PowerApps with external users

In this Power Apps Tutorial, We will discuss how to share PowerApps with guest users or external users.

Also, we will see how to create a Guest User Account using Azure Active Directory and how the external user can see the Power Apps app. Let us see the steps for powerapps share with external users.

Can you directly share PowerApps app with external users

No, you can not directly share the PowerApps app with the external users. But there will be a planned feature which will be added very soon. It is possible to push or pull the data from a SharePoint Online list.

Even though, when you will try to provide the Guest user Email address, then a failed notification will appear as like the below screenshot.

Also, there is another way to share PowerApps with external users that you may like in below.

share powerapps with external users
share PowerApps with external users

Create a Guest User Account using Azure Active Directory

To share the Power Apps app with the external users, first, you need to create a Guest User Account using Azure Active Directory.

Sign in your Microsoft Account -> Click on Admin from App Launcher -> Select Users from Navigation menu -> Select Guest users as shown below.

From the Guest users page, click on this link: Go to Azure Active Directory to add guest users.

how to share power apps with external users
How to share PowerApps with external users

In the Azure Active Directory page, Select Invite user like the below screenshot. Provide an Email address and Personal message of the guest user under the Identity section. Click on the Invite button.

how to share powerapps with external user
powerapps share with external users

You can see a Invitation notification message on the top of the page as shown below.

how to share powerapps with external user
how to share PowerApps with guest users

After a while, the Guest user account will be added successfully in the Guest user account.

how to share power apps with guest user
powerapps share with external users

Share Powerapps app with Guest or External users

Now its time to share the Power apps app with the External user or Guest user account. Open your Power apps app, Save and Publish the app. Then click on Share as shown below.

how to share powerapps with guest user
powerapps share with external users

Enter the Guest user name or Email address in the User input text box. Now the guest user account is appearing under the input text box as shown below. Just click on it.

NOTE:

Before creating the Guest User account, When I tried to add the guest user Email address to share the Power apps app, then at that time it was showing me a failed notification as “Guest user account wasn’t found. If the email address is correct, contact your admin for help.”.
how to share powerapps with guest users
powerapps share with users

The Guest user account now added successfully. Here, the most two important things you should know is:

  • Guests can be Users but not Co-owners.
  • Guests can not use, edit, share, delete the Powerapps app. Also, they can not change the owner.

If you want to send an email invitation to new guest users, then check on this option. Click on the Share button.

how to share power apps with guest users
powerapps share canvas app with external users

Outlook E-Mail of Guest User

Open the Guest user account and go to Outlook Email Inbox. You can see a new Power Apps Email that was sharing with you as like below. Click on the Open the app button.

how do i share powerapps with external users
powerapps share canvas app with external users

Click on Accept button to review the permissions.

share powerapps with external users
can you share powerapps with external users

Also you may like these below Powerapps tutorials:

In this Power Apps Tutorial, We discussed how to share a PowerApps app with guest users or external users.

Also, we saw how to create a Guest User Account using Azure Active Directory and how the external user can see the Powerapps app.

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