Add Multiple Users in Microsoft 365 Admin Center

Each user of your team requires a user account in order to sign in and access Microsoft 365 services such as email and Office 365. We can add single and multiple users at once via the Microsoft 365 Admin Center. Let us first check, how to add multiple users in Microsoft 365 admin center.

In Microsoft 365 Admin Center, there are two views where we can add single and multiple users: Dashboard view and the simplified view. We can add a single user using the simplified view, whereas the Dashboard view allows us to add single and multiple users.

It will be difficult to add users one by one if there are a large number of them. In such cases, we can add them to the Microsoft 365 admin center via CSV or Excel files.

• How to add multiple users in Microsoft 365 Admin Center in the Dashboard view?
• How to add a single user in Microsoft 365 Admin Center?

I hope you have already signed up for a Microsoft 365 free trial.

Add multiple users in Microsoft 365 Admin Center in Dashboard view

In this section, we will see how to add multiple users in Microsoft 365 Admin Center in Dashboard view.

That means we can add multiple users to the Microsoft 365 Admin Center Dashboard view at the same time by using a CSV file or manually entering information.

How to add multiple users manually in Microsoft 365 Admin Center in Dashboard view?

In this section, we will look at how to manually add multiple users in the Microsoft 365 Admin center Dashboard view. The steps are as follows:

• Sign in to the Microsoft 365 Admin Center with your work or school account.
• Set the Admin Center view to the Dashboard View.

• Go to Users (On the left panel) and expand it.
• Click on Active Users.
• Select Add Multiple Users.

• It will redirect to the Add list of users page, where we can add up to 249 users. Temporary passwords are assigned to all users.
• Initially, the page will display to add the user’s first name, last name, Username, and domain. Also, it allows adding more users and removing users from the list by Add row and Remove row options.

• Here, I am going to add 4 users at once by inserting their first name, last name, and user name. Make sure not to insert duplicate values into the fields.

• Click on the Next.
• Set the Location (from the dropdown), and assign the licenses. (or we can skip them by not assigning licenses)
• Again, click on Next.

• Finally, it will redirect to the final page i.e., Finish.
• On that screen, click on Add Users.

• Next, it will display the preview of those users that we have added with their display names, temporary passwords, usernames, and assigned licenses. Also, it will send information via a specified email.
• Click on the Close.

• Now, we can find all the above users in the Active Users.

This is how to add multiple users in Microsoft 365 Admin Center at once.

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How to add multiple users in Microsoft 365 Admin center from CSV?

Similarly, there is another way to add multiple users from a CSV at once in Microsoft 365 Admin center. That is, it is possible to add multiple users from a CSV in the Microsoft 365 Admin center Dashboard view at the same time.

To add multiple users at once, the required steps are:

• Sign in the Microsoft Admin Center with your Microsoft school or work account.
• Go to Users > Active Users.
• On the Add list of users page, Choose whether to add new users one at a time or use a spreadsheet. For the spreadsheet, check the option i.e., I’d like to upload a CSV with user information.

• Next, scroll down the above page. Download the sample CSV file and ensure that your spreadsheet has the same column headings as the sample CSV file (such as Username,First name,Last name,Display name,Job title,Department,Office number etc.)

• If you use the sample CSV file, open it in a spreadsheet program such as Microsoft Excel, Notepad++, etc. Add the user’s details as per the sample or CSV headers.

• Click on Browse, and select the above CSV from the local system.

• Click on Next. It will redirect to the License page where we need to select the Location and assign licenses. We can also choose another option if we do not want to assign any licenses.
• Click on Next.

• It will redirect to the Finish page where we can review the users and their licenses. Then, click on Add users.

• On the next page, click on Close. Now, we can find those users under Active Users.

This is how to add multiple users in Microsoft 365 Admin center via CSV.

Add single user in Microsoft 365 Admin center

In the above example, we have seen how to add multiple users within the Microsoft 365 Admin center via Dashboard view. In this section, we will see how to add a single user in Microsoft 365 Admin center Simplified view.

Note: We can’t add multiple users to the Microsoft 365 admin centre in the simplified view. However, in both simplified and dashboard views, we can add a single user in Microsoft Admin Center.

To add a single user in Microsoft 365 Admin Center, the required following steps are:

• Sign in with your work or school account to the Microsoft 365 Admin Center.
• Set the Microsoft 365 admin center view to the Simplified view.

• Select the Add user > insert the basic information of the user such as first name, last name, display name, and user name.
• Click on Next.

• It will then redirect you to the Product license page, where you can assign the licenses you want this user to have.
• Select the location and licenses.
• Click on the Next.

• The page will now navigate to another page, Optional settings, where we can select the role we want to assign to this user and fill out additional profile information.

• Finally, it comes to the Finish page where we can review the user’s details and edit them. Click on the Finish adding.

• It will then redirect to another confirmation page, where it will notify you to view the newly added user (James Daniel) in the list of active users. Then close it.

Now, we can find this user in the Active users. This is how to add a single user in the Microsoft 365 Admin center simplified view.

Conclusion

From this Microsoft 365 tutorial, we learned how to add users in Microsoft 365 Admin center based on different views. Such as:

• Add multiple users manually in Microsoft 365 Admin Center Dashboard view
• Add multiple users in Microsoft 365 Admin center from CSV
• Add a single user in Microsoft 365 Admin center Simplified view

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