Choice Filter Web Part in SharePoint 2016/2013/Online with Example

This SharePoint web part tutorial explains, what is a choice filter web part in SharePoint 2016/2013 or SharePoint Online? How we can configure the choice filter web part in SharePoint 2016? And how we can set a default value in choice filter web part in SharePoint 2016.

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What is a Choice Filter Web Part in SharePoint

A Choice Filter Web Part in SharePoint is used to filter the records or items from a list or document library by giving the Choice Filter option.

For example, we created a list named as “Employee List”. It has a choice column as “Department” which has values: “HR”, “FINANCE”, “ACCOUNTANT” and “IT”.

By using Choice Filter Web Part we can filter records based on choice values like: “HR”, “FINANCE”, “ACCOUNTANT” and “IT”. So that a user can easily get the records of “Employee List” from the Web Part in SharePoint 2016.

Configure a Choice Filter Web Part in SharePoint 2016/2013

To configure a Choice Filter Web Part in SharePoint, we can follow these below steps-

Step-1: First, create a List in the SharePoint Site as I created below named as “Employee List” and add some items to there. Here I want to choose the “Department” column is a choice column.

choice filter web part in sharepoint 2016
choice filter web part in sharepoint 2016

Step-2: Go to the SharePoint Web Part Page which is present inside the “Files” option of a “Site Page”. Then click on to the “Add a Web Part” of any one of the columns whatever you want whereas I have chosen the Left column of that Web Part.

choice filter web part in sharepoint 2013
choice filter web part in SharePoint 2013

Step-3: In this page, it will show to choose the “Categories” and “Parts” as I have chosen the “Apps” and then “Employee List” which I created before and then click on to “Add” for adding the Web Part.

choice filter web part sharepoint 2016
choice filter web part sharepoint 2016

Step-4: After adding the Web Part, here it will show the list named as “Employee List” like as below screenshot.

choice filter web part sharepoint online
choice filter web part sharepoint online

Step-5: Again go to the “add a Web Part” for filtering the choice option like as below figure.

choice filter web part sharepoint 2016
choice filter web part sharepoint 2016

Step-6: Select the “Filters” option from “Categories” and “Choice Filter” from the “Parts” and click on to “Add” for adding the Choice Filter Web Part.

choice filter web part in sharepoint
choice filter web part in sharepoint

Step-7: Here it will show the “Choice Filter” option in the Left column like as below screenshot.

choice filter web part sharepoint
choice filter web part sharepoint

Step-8: Go to the “.” A symbol which is present in the right side of “Choice Filter”. Then go to the “Edit Web Part” as like below.

sharepoint 2016 choice filter web part
sharepoint 2016 choice filter web part

Step-9: In this page, it will show the “Choice Filter” Web Part options. Here we have to give the values of choice and if you want to give the description with values then you can.

sharepoint 2013 choice filter web part example
sharepoint 2013 choice filter web part example

Step-10: To give the values of choice, we have to go “List Settings” of the “List” named as “Employee List”. In that, the choice column name as “Department”, we have to copy all the choices which are given before at that time of creating that “Department” column.

 sharepoint 2016 choice filter web part example
sharepoint 2016 choice filter web part example

Step-11: Here we have to paste those choices in the “Choice Filter” of Web Part option and then click on “Apply” and “ok”.

sharepoint online choice filter web part example
sharepoint online choice filter web part example

Step-12: Go to the “Filter” of “Left Column”. Then click on “.” An option which is present in the right side of “Choice Filter”. Go to the “connections”, then click on “Send Filter Values To” and “Employee List” as below.

choice filter web part example in sharepoint 2016
choice filter web part example in sharepoint 2016

Step-13: After connecting, a message box will appear at the top of the page, here we have to select “Get Filter Values From” and then click on to “Configure” for configuring the Choice Filter.

sharepoint online choice filter web part
sharepoint online choice filter web part

Step-14: In this “Configure Connection”, choose the Choice Filter whatever you created before whereas I created “Department” and then click on to “Finish” for finishing the configuration as like below screenshot.

choice filter web part example in sharepoint online
choice filter web part example in sharepoint online

Step-15: Here it will show the “Sending values to Employee List” in the Choice Filter as like below.

choice filter web part example sharepoint 2016
choice filter web part example sharepoint 2016

Step-16: Click on to the highlighted Browser option. Then a Choice Filter page will appear to select the Filter values.

sharepoint 2013 choice filter web part
sharepoint 2013 choice filter web part

Step-17: In that “Select Filter Value(s), choose a value whatever you want as I have chosen a value named as “ACCOUNTANT” and then click on “ok”.

 choice filter web part example sharepoint online
choice filter web part example sharepoint online

Step-18: After “Stop Editing” the page, we can see our Choice Filter value details whereas I selected the value as “ACCOUNTANT” so that here we can see the record details of accountant department as like below screenshot.

choice filter web part example
choice filter web part example

Set Default Value in Choice Filter web part in SharePoint 2016

We can set a “Default Value” to the Choice Filter web part in SharePoint 2016 by using the following steps.

Step-1: Go to the “.” option of Choice Filter Web Part and then click on to “Edit Web Part”.

choice filter web parts example sharepoint 2016
choice filter web parts example sharepoint 2016

Step-2: Here a Choice Filter Web Part box will appear. Then go to the “Advanced Filter Options” and expand that by clicking on “+” option as below screenshot.

choice filter web parts example sharepoint 2013
choice filter web parts example sharepoint 2013

Step-3: Select the checkbox of “Require user to choose a value” and give the value to “Default Value” as I have given “ACCOUNTANT” and then click on “Apply” and “ok”.

sharepoint 2013 choice filter web part
sharepoint 2013 choice filter web part

Step-4: After “Stop Editing”, we can see the Default value as “ACCOUNTANT” and the record details of that accountant which I have given in the advanced settings option of Web Part.

sharepoint 2016 choice filter web part
sharepoint 2016 choice filter web part

Read some SharePoint web part tutorials below:

Conclusion

This SharePoint 2016 tutorial we will discuss what is a choice filter web part in SharePoint 2016/2013 or SharePoint Online? how we can configure the choice filter web part in SharePoint 2016/2013. How we can set a default value in choice filter web part in SharePoint 2016.

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