How to change column order in SharePoint List new form (List View)

In this SharePoint tutorial, we will discuss how to change column order in SharePoint Online list form or library form. Also, we will see how to show or hide columns from the SharePoint new form or edit form. We will see, how it works in SharePoint classic lists and modern SharePoint lists. Let us check how to change SharePoint list column order step by step.

I will show you how to show or hide columns in SharePoint list views and show or hide columns in SharePoint list views. Here also we will see, how to work with the classic lists as well modern lists.

The steps will work the same way in SharePoint document library.

SharePoint change column order new form (Modern List)

Now, let us see, how to change column order in new form in SharePoint list. Here I have created a SharePoint Online list having a few columns. And when I try to add an item to the list, the form looks like below:

sharepoint change column order new form
sharepoint change column order new form

Here, we will see how to change column order in SharePoint list. Follow the below steps:

Open the SharePoint list -> Click on Add New Item (+ New) button. This will open the new form, then click on the icon like below and then click on Edit Columns

change column order sharepoint
change column order sharepoint

Then it will open the Edit columns in the form panel where you can see all the columns. Then hover the column and you can see … click on that and then you can Move Up or Move Down.

change column order sharepoint list
change column order sharepoint list

Once you change the column order, click on the Save button. Here I have changed the column order for Column3 and Column4.

change column order sharepoint online list
change column order sharepoint online list

Now, when you will try to add a new item or edit an existing item, you will see the column order has been changed in the SharePoint list new form or edit form like below:

sharepoint change column order in new form
sharepoint change column order in new form

This is how we can change column order in new form in SharePoint list or document library.

Show hide columns SharePoint list

Now, let us see how to show and hide columns from SharePoint list form. From the same Edit columns in the form screen, just uncheck the column that you want to hide in the list forms like below:

sharepoint online hide column in new item form
sharepoint online hide column in new item form

Then click on the Save button and you can see Column3 and Column4 will not appear in the list new form and edit form,

sharepoint online hide column in new form
sharepoint online hide column in new form

This is how we can show or hide column in the SharePoint list form in a modern list.

Show or Hide columns in SharePoint modern list view

The above changes will show or hide columns in the list forms, but what about the list views? It will not change. This means, you can see all the columns in the SharePoint list view like below:

change column order in SharePoint list
Hide columns in SharePoint modern list view

Here if you want to hide any column from the list view then follow the below steps.

There are different ways we can show or hide columns from the list view. Click on the Column which you want to hide and then click on Column settingsHide this column like below. In this way, it will hide the selected column.

sharepoint list show hide columns
sharepoint list show hide columns

But when you click on Column settings -> Show/hide columns then it will display all the columns. Here simply uncheck the columns that you do not want to display in the SharePoint list view. Then click on the Apply button.

change column order sharepoint list
change column order sharepoint list

You can see here, I have unchecked Column2 and Column3 and now, you can see the columns are not appearing in the SharePoint list.

sharepoint online hide columns in list
sharepoint online hide columns in list

This is how we can show or hide columns from the SharePoint list in the modern experience.

Change SharePoint list view column order (Modern View)

Now, let us see how to change SharePoint list view column order in the modern list. It is easy to change column order in modern SharePoint list.

Here click on any column then Column settings -> then you can see the Move left and Move right button. You can change the column order by click on these buttons. The column will be moved to the left or right.

Change SharePoint list view column order
Change SharePoint list view column order

The other way, we can change the order is to select any column, then click on Column Settings -> Show/hide columns (check fig above).

This will open the Edit view columns panel, here you can see all the selected columns, just hover the column and you can see the Move up and Move down arrow. You can use these buttons to change the column order in the SharePoint list view.

sharepoint custom list column order
sharepoint custom list column order

This is how we can change the column ordering in the SharePoint Online list view.

SharePoint list hide column from form (Classic List)

Now, let us see how to hide columns in SharePoint list form in classic experience. So, here I have created a SharePoint list having a few columns. When I add a new item, the new form looks like below:

sharepoint list show hide columns
sharepoint list show hide columns

Here, if you want to hide any column from the form, follow the below steps.

Open the SharePoint classic list, from the ribbon click on List Settings, and then from the list settings page, click on Advanced settings that is under General setting.

Then in the Advanced Settings page, Choose Yes on Allow management of content types? that is in the Content type section and it looks like below:

sharepoint list hide column from form
sharepoint list hide column from form

Then click on OK to save the page.

Once you Save the page, there will be a content type section added in the Settings page.

There click on the Content type, since it is a custom list, click on the Item content type.

sharepoint list hide colum
sharepoint list hide colum

This will open the List content type page. Here in the columns section, you can see all the columns. Here, click on the column that you want to hide from the SharePoint Online list form or SharePoint 2013 list new form.

sharepoint 2013 hide column in display form
sharepoint 2013 hide column in display form

Then it will open the Change content type column page. Here, Choose Hidden (Will not appear in forms) in the Column settings like below:

sharepoint 2013 hide column in new form
sharepoint 2013 hide column in new form

Then click on OK to save the changes.

Now, open the SharePoint list new form, and you can see Column6 is not visible.

sharepoint online hide column in new form or edit form
sharepoint online hide column in new form or edit form

This is how we can hide columns from the SharePoint list new forms.

Change SharePoint List Column Order (Classic List)

This SharePoint Online customization tutorial explains how to change list column order in SharePoint Online/2013/2016 list or document library. We can change the columns order in SharePoint list new form or edit form etc.

Here I have a SharePoint Online custom list that has columns like Title, UserName, Gender, Country, and Address. When we will go for adding new items to the SharePoint List we can able to see the List form look like below.

Here by default, it displays the Title columns at the beginning, but I want the UserName field to appear at the beginning. So I will show here how to change the list column order in the new form or in edit form in SharePoint list.

SharePoint change column order new form
SharePoint change column order new form

Follow below steps to change column order in SharePoint list.

Open SharePoint Online/2013/2016 list and then go to the “List Settings” page of the particular list whose list form we want to customize. Scroll down the page we can able to see “Column ordering” in the List settings Page like below:

change sharepoint list column order
change sharepoint list column order

Click on Column Ordering. In the Change Column Ordering Page, Change the number of “Position from Top“. Here I have changed the Title column order from 1 to 5. Click on OK.

sharepoint change column order new form
sharepoint change column order new form

When we changed the List column order it will not display in the SharePoint list, when we will go for “add new item” to the list the order column is reflected in the List new form in SharePoint.

Here I have changed the Title column order to 5 and UserName as 1, so when we will go for Add new item we can able to see the Title field at the Last and UserName at the beginning.

sharepoint column ordering not working sharepoint 2013
sharepoint column ordering not working SharePoint 2013

This is how to change the column order of the SharePoint list form. I have shown how easily you can change column order in the new form and edit form in the SharePoint Online list.

Show or Hide columns in SharePoint List view (Classic experience)

Now, let us see how to show or hide columns in SharePoint list view in the classic experience. In classic list, we can show hide columns or change the column order from the list view itself.

Open the SharePoint list, click on the list settings page, and then in the list settings page, go to the Views section and click on All Items view.

Then you can uncheck the columns that you want to hide from the SharePoint list view. Apart from this, you can also use the dropdown to change the order of the column like below, then click on OK.

sharepoint 2016 hide column in display form
sharepoint 2016 hide column in display form

Then click on OK to save the changes.

Now you can see in the SharePoint list view, the column order has been changed as well as, you can see Column6 is got hidden.

sharepoint 2016 hide column in new form
sharepoint 2016 hide column in new form

This is how we can change the column order in a SharePoint list view as well as I have explained how to hide columns in the SharePoint list view.

You may like the following SharePoint list tutorials:

In this SharePoint tutorial, we learned

  • SharePoint change column order new form (Modern List)
  • Show hide columns SharePoint list
  • Show or Hide columns in SharePoint modern list view
  • Change SharePoint list view column order (Modern View)
  • SharePoint list hide column from form (Classic List)
  • Change SharePoint List Column Order (Classic List)
  • Show or Hide columns in SharePoint List view (Classic experience)
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